Exhibitor Information

Rental Space

Rental space includes the following: 8’ high back drape/curtain and 36” tall side skirting curtain. Exhibit spaces are in 10’ increments. Displays of cars or frames require a minimum of a double booth (20’). Each booth includes three (3) chairs and four (4) exhibitor passes. Additional passes are $5 each. All tables in booths must be draped to satisfaction of show management. 8-foot draped tables are available to rent for $15 each. Electricity is available upon request for no extra charge. Please let us know in advance if your exhibit requires special equipment such as electricity or other such service. For large displays such as racecars and/or trailers, items will need to be in their booth/location on the first day of setup.

Parking & Technology

The Metrolina Tradeshow Expo offers free wi-fi service on the premises to all attendees. Ample free parking is available for cars, trucks, trailers and other vehicles as needed at the expo.

Booth Rental and Payment Schedule

A 50% non-refundable deposit is required with the exhibitor registration form. The balance is due no later than January 24, 2013 (day of setup) and payable prior to set-up and prior to exhibitor passes being issued.

Exhibitor Agrees

Exhibitor and his/her/its agents agree to abide by these terms and conditions and direction of show personnel and facility event staff at all times for setup, show times, closing and teardown. No exhibitor shall be allowed to remove any part of an exhibit until teardown is officially permitted.

Fire, Health & Safety

Exhibitors agree to abide by all applicable local, city, state and federal laws, ordinances and regulations. Failure to do so may result in removal from the event.

Operation

It is the exhibitor’s responsibility to keep its exhibit open at all times during show hours. If for any reason the show management finds the method of operation, conduct, printed materials or any item of poor character or taste which is considered questionable, that exhibit is subject to removal. No food or beverage may be sold by exhibitors. Exhibitors shall confine their exhibits to their own booth space and not protrude beyond or otherwise enter another space including the aisleway(s).

Sales

The exhibitor may sell or offer for sale any new auto racing merchandise; used merchandise must be consigned for sale in the auction. All “sold” merchandise must be verified by a sales receipt for security to allow removal of goods from the building. Exhibitor is responsible for any taxes, licenses, fees or other obligations as required for doing business by state law. Exhibitor is solely responsible for the space assigned.

Setup & Teardown

Exhibitors must check in and register between the times specified on the schedule. Show setup and teardown will be during specified times unless otherwise arranged and approved with show management beforehand. All exhibits must be removed from the building by 11:59 pm Saturday, January 26, 2013.