Exhibitor Information

Booth Pricing:
Booths start at $150 for a 10×10 spot and increase by $75 per additional ten feet. For peninsula booths (20×20) add an additional $100. Additional venue services may cost extra. For a full matrix of pricing and extra add-ons available, view the exhibitor registration form (PDF format – requires Adobe Reader).

Rental Space
Rental space includes the following: 8’ high back drape/curtain and 36” tall side skirting curtain. Exhibit spaces are in 10’ increments. Displays of cars or frames require a minimum of twenty feet (20’). Each exhibit includes two (2) chairs and four (4) exhibitor passes. Additional passes are $5 each. All tables in booths must be draped to satisfaction of show management. Draped ($25) and undraped ($10) tables are available for rent. Electricity is available upon request for an additional $25.00 charge and must be reserved in advance. Please let us know in advance if your exhibit requires special equipment such as electricity or other such service. For large displays such as racecars and/or trailers, items will need to be in their booth/location on the first day of setup.

Booth Setup
Thursday, November 30: 9:00a – 7:30p and Friday, December 1: 8:00a – 11:00a

Parking
The Cabarrus Event Center & Arena has free parking is available for cars, trucks, trailers and other vehicles as needed.

Booth Rental and Payment Schedule
A 50% non-refundable deposit is required with the exhibitor registration form. The balance is due no later than November 30, 2017 (day of setup) and payable prior to setup and prior to exhibitor passes being issued. A 10% surcharge will be added to booths not reserved by November 15, 2017.

Exhibitor Agrees
Exhibitor and his/her/its agents agree to abide by these terms and conditions and the direction of show personnel and facility event staff at all times for setup, show times, closing and teardown. No exhibitor shall be allowed to remove any part of an exhibit until teardown is officially permitted.

Fire, Health & Safety
Exhibitors agree to abide by all applicable local, city, state and federal laws, ordinances and regulations. Failure to do so may result in removal from the event.

Operation
It is the exhibitor’s responsibility to keep its exhibit open at all times during show hours. If for any reason the show management finds the method of operation, conduct, printed materials or any item of poor character or taste which is considered questionable, that exhibit is subject to removal. No food or beverage may be sold by exhibitors. Giveaways of concession-type items (hot dogs, boxes of popcorn, etc.) must be approved by facility personnel. Exhibitors shall confine their exhibits to their own booth space and not protrude beyond or otherwise enter another space including the aisleway(s).

Sales
The exhibitor may sell or offer for sale any new auto racing merchandise; used merchandise must be consigned for sale in the auction. All “sold” merchandise must be verified by a sales receipt for security to allow removal of goods from the building. Exhibitor is responsible for any taxes, licenses, fees or other obligations as required for doing business by state law. Exhibitor is solely responsible for the space assigned. Another company or non-exhibiting company may not sell from an exhibiting company’s booth or any other portion of the premises without written permission from management.

Setup & Teardown
Exhibitors must check in and register between the times specified on the schedule. Show setup and teardown will be during specified times unless otherwise arranged and approved with show management beforehand. All exhibits must be torn down and removed from the building by 10:30pm on Saturday, December 2, 2017.

All decisions of management are final and the Charlotte Racers Expo reserves the right to refuse any booth or booth activities as it sees fit.

© 2016 Charlotte Racers Expo & Pit Row Media.